How to Set Up Company Backups in the Cloud

A backup you’ve never tried to restore isn’t a backup — it’s a hope. You find out the difference on your worst day.

What to back up first

• 1C databases and other accounting systems — data that can’t be rebuilt by hand.
• The company file archive: contracts, projects, accounting records.
• Server and network equipment configurations.
• Email, if it’s stored locally.
• Websites together with their databases.

The 3-2-1 rule

Three copies of your data, on two different types of media, one of them off-site. The cloud covers that last point: a copy in a data center survives a fire, a flood or theft of office equipment.

How often to back up

Ask yourself: how much data loss can the company absorb without serious consequences? For accounting, that’s usually one business day; for the file archive, a week; for an e-commerce site, hours. Your schedule follows from the answer.

Keeping versions

A single latest copy isn’t enough. Ransomware or data errors are often noticed late — if all you have is yesterday’s copy, it’s already compromised. A reasonable minimum: daily copies for a week, weekly for a month, monthly for a year.

Test your restores

Once a quarter, restore a copy and make sure the database opens and the files are readable. It’s the only way to find a problem in advance rather than in the middle of an incident.

What to use

For servers — virtual machine backup based on Veeam Backup; for company files — MCDrive cloud storage. Tell us what data you need to protect and how often, and we’ll propose a setup and estimate the capacity.