How to Move from “1C on the Accountant’s Computer” to the Cloud in One Evening

The most common scenario in small business: the 1C database sits on the chief accountant’s computer, two more people connect to it over the network, and everyone dreads the day that computer won’t turn on. The move takes one evening.

What to prepare before the move

• A list of users — who works in the database and with what permissions. We’ll create server accounts based on it.
• 1C licenses — the platform license number and client licenses. Software licenses are transferable; for hardware keys there are options we’ll discuss in advance.
• Database size and platform version — to size the server resources and install the same version.
• Printing and peripherals — which printers, barcode scanners and fiscal registers are used. They’ll need to be redirected into the terminal session.
• Data exchanges — with the bank, the website, other databases. We’ll make sure they keep working from the new address.

How the migration evening goes

1. 17:00 — the server is ready. Windows Server, the right 1C platform version, terminal access with two-factor authentication, employee accounts. This is done in advance, during the day.
2. 18:30 — employees finish work. The accountant closes the database and exports it or copies the entire database file — we’ll walk you through how.
3. 19:00 — transfer. The database is uploaded to the server, connected to the platform and, if needed, converted to client-server format (for large databases this noticeably speeds things up).
4. 20:00 — testing. We open the database as each user and check print forms, data exchanges and settings. We set up the backup schedule.
5. 21:00 — instructions. Each employee gets a connection shortcut and a short guide. The old database on the accountant’s computer isn’t deleted but switched to read-only — for a week, just in case.

What to check in the morning

Everyone logs in with their own account; printing works from every workstation; the bank exchange went through; the nightly database backup was created. During the first week we monitor the server closely and answer employees’ questions in Telegram.

Common questions

“What if the office internet goes down?” You won’t be able to work, just as without electricity; but the data is safe, and you can log into the database from a phone over mobile internet.

“Will it be slow?” Quite the opposite: SSDs and dedicated server resources are faster than an office computer, and terminal access only transmits the screen image, so 1–2 Mbps per user is enough.

“Who will update 1C?” On the turnkey plan — we will: the platform, Windows and security. The configuration is updated by your 1C specialist, as before, just on the server.

How much it costs

We consult and help with the database migration. The “up to 4 users” plan is 27 000 UZS per day, about 810 000 UZS per month including support and backups. If you already have a 1C specialist and only need a server, see VPS for 1C.